Management Information Specialist

    Duties

    Summary

    About the Position: Performs duties in support of Programs and Project Management, primarily concerned with the coordination of data that is essential to the successful tracking and execution of assigned projects.

    This position is being filled under the Direct Hire Authority for Post-Secondary Students and Recent Graduates.

    Ad-Hoc Telework may be authorized.


    Responsibilities

    • Collect project execution data and input into electronic databases. Gather and coordinate project data and cost/schedule information.
    • Provide input and manages accuracy of project funding issues through the use of automated financial systems.
    • Assist in the preparation, submission, efficient maintenance, and execution of project management plans and project funding allocations.
    • Meet with necessary contacts to provide specific program or project information.
    • Coordinate (effectively communicate) with all District elements involved with work under assigned projects for the maintenance and timely submission of accurate data.
    • Secure statistical data related to assigned projects. Receives and compiles data for project analysis in accordance with instructions received.
    • Exercise knowledge of management information systems such as MS Project, Primavera Project Planner, and Excel to monitor status of assigned projects.
    • Use of spreadsheets and the ability to manipulate spreadsheets using formulas and pivot tables.

    Travel Required

    Occasional travel - You may be expected to travel for this position 10 percent of the time or less.

    Supervisory status

    No

    Promotion Potential

    9

  • Job family (Series)

    0301 Miscellaneous Administration And Program

  • Requirements

    Requirements

    Conditions of Employment

    • A trial or probationary period may be required in accordance with agency policy.

    Qualifications

    Who May Apply: To be eligible for consideration you must meet the definition of Recent Graduate as defined below:

    Recent Graduate: A person who was awarded a degree by an institution of higher education not more than two years before the date of the appointment of the applicant. Exception: For a person who has completed a period of obligated service in a uniformed service of more than four years, the degree may be awarded by an institution of higher education not more than four years before the date of the appointment of the applicant.

    In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

    You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant education and experience.

    Additional information about transcripts is in this document.

    If applying for the GS-05 grade level:
    General Experience: Three years progressively responsible experience, One year of which was equivalent to at least the GS-04 grade level, which includes: Utilizing various computer systems to access, input, and track information; preparing various forms and reports following guides and regulations; assisting others in performance of administrative or clerical functions. This definition of general experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).
    OR
    Education: Four year course of study leading to a bachelor's degree.
    OR
    Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120. Add the two percentages.

    If applying for the GS-07 grade level:
    Specialized Experience: One year of specialized experience which includes: Researching and analyzing project data; preparing reports and correspondence using automated software. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05).
    OR
    Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
    OR
    Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree with Superior Academic Achievement. In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled. Superior Academic Achievement is based on:
    (1) Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR
    (2) Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.;
    OR
    (3) Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/).
    OR
    Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

    If applying for the target grade level of GS-09:
    Specialized Experience: One year of specialized experience which includes: Researching and analyzing project schedules, controls and fund utilization; preparing reports to reflect monthly project status; monitoring and reviewing information from materials to detect or assess problems and collecting and inputting data into electronic databases. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).
    OR
    Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
    OR
    Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

    Education

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education (http://www.ed.gov/admins/finaid/accred/).

    Failure to provide all of the required information as stated in the vacancy announcement may result in an ineligible rating or may affect the overall rating.

    FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

    Additional information

    • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
    • You will be required to provide proof of U.S. Citizenship.
    • Direct deposit of pay is required.
    • This is a Career Program (CP) 51 - General Administration and Management position.
    • Multiple positions may be filled from this announcement.
    • Salary includes applicable locality pay or Local Market Supplement.
    • If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
    • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
    • Recent Graduates will be appointed to a permanent, career or career-conditional appointment in the competitive service.
    • May be selected at any grade level with non-competitive promotion potential to target grade. Non-competitive promotion potential to the target grade is based on time-in-grade requirements and demonstrated ability to perform the higher graded duties.
    • Retention, Recruitment, or Relocation Incentives are not authorized.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

    You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

    Veterans and Military Spouses will be considered along with all other candidates.

    Background checks and security clearance

    Security clearance

    Not Required

    Drug test required

    No

  • Required Documents

    Required Documents

    The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External)

    As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

    1. Your resume:

    • Your resume may be submitted in any format and must support the specialized experience described in this announcement.
    • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
    • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
    • For additional information see: What to include in your resume.

    2. Other supporting documents:
    • Cover Letter, optional
    • Most recent Performance Appraisal, if applicable
    • You must submit a copy of your transcript to determine eligibility under this hiring authority. Further, if you claim qualifications based on education and do not submit a supporting transcript, your education will not be used in making a qualification determination and you may be found not qualified. See: Transcripts and Licenses
    • NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Help

This job is open to

  • Recent graduates

    Individuals who have graduated from an accredited educational institute or certificate program within the last 2 years or 6 years for Veterans.

Clarification from the agency

Direct hire Authority: Recent Graduates

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