Receptionist/Accounting Clerk

PRIMARY POSITION OBJECTIVE:

The Receptionist / Accounting Clerk will be responsible for answering incoming calls, directing calls to appropriate associates, collecting mail from post office and distribution of mail as well as additional clerical duties for various departments within the organization. The Receptionist / Accounting Clerk will be responsible for assisting with accounts payable and accounts receivable in various capacities.

POSITION RESPONSIBILITIES:

· Answer telephone and direct caller to the appropriate associate. Transfer a caller to an associate’s voice mailbox when the associate is unavailable or will take a message if the caller does not want the voicemail option. Provide callers with information such as: company address, directions to the company location, company fax numbers, company website and other related information.

· Greets and directs visitors.

· Collect, sort and forward incoming mail and prepares outgoing mail. Scan invoices to file for AP.

· Maintain appropriate interpersonal relationships with employees, peers, and customers.

· Complete special projects as assigned.

· Maintain the front desk area and reception area, keeping it clean and free from clutter.

· Follow ISO 9001Quality System requirements pertaining to job position.

· Reconcile assigned AP account statements.

· Matches and reviews all invoices for the printed check for appropriate documentation and approval prior to mailing or distributing the checks.

· Enter checks / cash deposits and give to the Accountant or Controller for posting.

· Maintain AR past dues spreadsheet. Calls or e-mails any customer that is 8 or more days past their payment terms and places customers that are 15 or more days past due on credit hold. Will discuss any large customers who have balances 15 days past due with the controller before placing them on hold.

· Scan all BOL’s and submit BOL’s to customers that require them.

· Verify receipt of goods in EIQ to physical packing slips for discrepancies. Scan physical packing slips to file for AP.

· Receives completed credit applications from the sales department and performs the credit check by sending request for credit information forms to the listed vendors and bank. Once information is returned, give to Controller for verification.

· Assist Quality department with scanning of PPAP’s.

· Assist HR department with various communication tasks including putting together packets of information, posting documents, scanning/copying, and liaison at HDQ building during company events.

· Maintain SDS Chemical safety sheets both electronic and paper versions.

· Ensure visitors have proper documentation completed, required PPE, and conference room is prepared for meetings.

· Additional job responsibilities/projects as assigned by Controller.

QUALIFICATION REQUIREMENTS:

· HS Diploma or GED. Associate degree preferred.

· Previous administration/accounting experience in a manufacturing environment.

· Proficiency with MS Office products.

· Excellent communication skills both oral and written.

· Detail oriented, proven to have excellent time management skills and ability to prioritize work and manage interruptions.

· Must be polite, friendly, and professional. Must work well with others in a team-oriented atmosphere.

· Solid problem solving and analytical skills.

ProPulse® has an expectation of their employees to hold steadfast to the company’s Purpose, Vision and Core Values in all aspects of their job responsibilities and job functions.

PURPOSE

Our purpose is to provide de-commoditized products that are engineered and uniquely valuable to our customers and especially the ultimate user.

VISION

To build a company through the unified pursuit of sustainable growth and value. We do this through best practices paying constant attention to the development of our people, culture and business processes, markets and products, financial strength and predictable revenue.

CORE VALUES

Integrity: Honesty and mutual respect of our internal and external customers and suppliers guides us.

Flexibility: We embrace flexibility as a challenge for our products, markets and processes.

Growth: We focus on sustainable growth and value of our company and personally.

Service: We anticipate and go beyond customer expectations.

Safety: We insist upon safety and unsurpassed quality of our products and methods.

Job Type: Full-time

Salary: $15.00 /hour

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Typical start time:

  • 8AM

Typical end time:

  • 5PM

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused
  • People-oriented -- supportive and fairness-focused
  • Team-oriented -- cooperative and collaborative

Schedule:

  • Monday to Friday

Company's website:

  • www.powermovingforward.com

Benefit Conditions:

  • Waiting period may apply

Work Remotely:

  • No

2020-05-27
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