(22-23) CL3315 Secretary II @ Little Lake Elementary School

POSITION INFORMATION:

Position Title: Secretary II

Location: Little Lake Elementary School

Work Hours/Days: 8 hours per day | Monday - Friday

Work Schedule: 7:00 a.m. - 3:30 p.m.

Work Year: 10.5 Months

Salary: $22.37 - $27.20 per hour (Range 30)


Requirements / Qualifications

REQUIRED DOCUMENTS:


ALL of the following items MUST be attached to your application:

(A) Updated Resume (relevant to this position)

(B) Typing Proficiency Certificate

**** Minimum 45 NET words per minute

**** Obtained within the last three years of posting deadline

**** Gross and net words per minute must be listed on certificate

**** Online certificates will be accepted

**** First and Last Name must be listed on certificate


TYPING PROFICIENCY CERTIFICATE:

A typing proficiency certificate MUST be attached to your application prior to the application deadline. Many staffing agencies administer typing tests. We are also currently accepting online typing tests.


If you currently hold a position with Hemet Unified that requires a typing speed of at least 45 net wpm you do not have to provide proof of typing proficiency certificate.


PLEASE NOTE:

Failure to attach any or all required documents will cause you to be screened out. Documents received in person, via email or fax, and/or after the deadline will NOT be considered.


APPLICATION REQUIREMENTS:

All applicants must complete the entire application including the required "Additional Questions." Failure to answer the additional questions will cause you to be screened out.


JOB REQUIREMENTS:

Eligible candidates must meet ALL minimum experience AND education requirements included in the job description. Please specify, in detail, on your application how you meet the minimum experience and education requirements for this position. Failure to do so may cause you to get screened out.


SECRETARY II


JOB SUMMARY
Positions in this class generally work for an administrator in a setting where a secretary is expected to perform a wide variety of typing and general clerical duties with only general supervision. Assignments may be to an assistant principal at a large elementary school, middle or high school, or for a District administrator where a secretary must relate a broad knowledge of the functions of the organizational unit; perform essential job duties and responsibilities and other related work as may be required.


ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

  • May act as a receptionist, greet students, staff, or other callers and either furnish the desired information or refer caller to proper authority or arrange an appointment;
  • Compose letters independently on routine matters;
  • Type letters, reports, memoranda, announcements, and other materials from straight copy or rough draft;
  • Open and screen incoming mail for supervisors;
  • May attend group meetings and take minutes of the meetings;
  • May assist with the preparation of materials and agendas for meetings and maintain appointment calendars;
  • Attend to a variety of administrative details for supervisor requiring independent judgment;
  • Operate a variety of office equipment including a computer, printer, scanner, calculator, copy/fax machine
  • Summarize and compile information necessary for preparation of reports;
  • Proof read documents and reports;
  • May establish and maintain complex office and student files, some containing confidential or sensitive matter;
  • May provide substitute coverage, keep records of staff absences and maintain records;
  • May act as interpreter and perform translation services;
  • In the absence of the Health Technician, may administer first aid, call for assistance if necessary, and notify parents of sick or injured students;
  • May supervise and oversee work of other clerical workers;
  • Perform other related work as may be required

EMPLOYMENT STANDARDS


KNOWLEDGE AND ABILITIES
Knowledge of:

  • Modern office procedures and practices including filing systems, receptionist telephone techniques, and software programs;
  • Correct English usage, spelling, grammar and punctuation;
  • General public relations;
  • Office machines and equipment including the use of a computer;
  • Policies, rules, organization and functions of the unit to which assigned.

Ability to:

  • Perform clerical and secretarial work of above average difficulty with accuracy and speed;
  • Learn and interpret specific rules, laws, and policies and apply them with good judgment in a variety of procedural situations;
  • Write routine reports and correspondence;
  • Establish and maintain indexes and files;
  • Type or keyboard at a net corrected speed of 45 words per minute;
  • Learn and utilize new and current technologies;
  • Make arithmetic calculations with speed and accuracy;
  • Understand and carry out oral and written directions;
  • Establish and maintain effective working relationships with those contacted in the course of work;
  • Demonstrate good judgment and good problem solving skills;
  • Orient/ train/supervise others;
  • Work autonomously;
  • Organize tasks, set priorities and meet deadlines;
  • Perform simple and complex tasks;
  • Manage multiple tasks;
  • Respond appropriately to direction and changes in the work setting.


SPECIAL REQUIREMENTS

Some positions in this class may require individuals who can read, write and speak a secondary language.


EDUCATION AND EXPERIENCE

Education: Equivalent to graduation from high school, and possession of the knowledge and abilities listed above.
Experience: Two (2) years of experience performing increasingly responsible clerical duties; OR one (1) year of
experience at or equivalent to the level of Secretary I in the Hemet Unified School District.


REQUIRED LICENSES AND/OR CERTIFICATES

If driving a vehicle is required in the course of work, operator must possess a valid California Driver’s License and
maintain possession of such license during the course of employment; have an acceptable driving record; and must
be insurable at standard rates by the District’s insurance carrier and maintain such insurability.


PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical requirements indicated below are examples of the physical aspects that this position must perform in
carrying out the essential job duties and responsibilities listed above.
Physical Demands: Sitting (up to continuously); stand, walk, bend, stoop, look up/down (occasionally); push, pull,
twist, squat, climb stairs (infrequently); repetitive hand activities within close reach, such as keyboard, mouse,
handwriting, files & phone (continuously); lift/carry office supplies up to 10 pounds (occasionally), to 30 pounds
(infrequently); use seeing, hearing and speaking.
Working Conditions: School office and grounds. Exposure to: inside/outside temperature swings, use of office
equipment & supplies, proximity to alarms.
Reasonable accommodations may be made to enable a person with a disability to perform the essential duties and
responsibilities of the position.


EMPLOYMENT STATUS
Classified Bargaining Unit Position
Range 30
December 2014

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